Births Deaths and Marriages require various information concerning a death in a certain format to be sent to them. The process for this is to
- Enter the required information into FreeDAM
- Tell FreeDAM that you are ready to register the death
- Tell FreeDAM to create a text file on your desktop so you can upload the file to BDM
- Login to BDM’s Website and upload the text file that FreeDAM created for you.
Capturing Death Registration Data in FreeDAM
FreeDAM uses information on the “Case Entry” and “Death Registration” screens to register deaths.
This information must conform to BDM’s requirements. This means that for many fields BDM only allow certain characters and even limit the number of characters. Some fields are not allowed to be left empty.
FreeDAM will check that the data will upload before it allows you to create a file to be uploaded. This does not mean that the data is correct – it means that the data does not break any of BDM’s rules.
Entering a Funeral Case on the “Case Entry” Screen
- The account and next of kin addresses, the casket and price, the funeral venue, funeral date and funeral time are not required to register a death and are not sent to BDM.
- The date of disposition (date the body was buried or cremated) is sent to BDM and is set to the date of the funeral by FreeDAM by default as this is usually the case.
- Sometime the exact date of death is not known – in this case tick the ‘on or about’ check box to the right of the date of death field.
- Sometimes the date of death is between two dates – in this case tick the ‘Between’ check box to the right of the date of death to display a secondary date field and enter the second date in this field.
- If the place of death is a resthome or hospital – no street, suburb or city are required.
- New Zealand is not required to be entered in any country fields. FreeDAM will default this to a ‘-‘.
Fields in covered in red are not required to register a death.